How Can Your Business Benefit from Managed Print Services (MPS)?

How Can Your Business Benefit from Managed Print Services (MPS)?

3 min read | Consumer Electronics

Irrespective of the industry, printers have become an inevitable part of every business. Many aspects of a business have turned digital in the past few years but papers are still crucial in running it successfully.

Before we get into the benefits of Managed Print Services, let’s look at an example. Let’s say that a business needs two printers

Here is the traditional way to go about it.

  • You pay a huge upfront cost for both your printers.
  • You pay someone to set up and install these printers on your premises.
  • Throughout the year, you pay for supplies (ink and toner), maintenance, servicing, etc. You may even have to allocate this task to your employee.

Sounds too much, right? If you choose to with Managed Print Services (MPS), all you have to do is call ACT and here is what you get!

  • You don’t have to pay huge upfront fees.
  • We handle the initial setup or installation of your printers.
  • Right from printer supplies to maintenance, support, and more, we handle everything to maintain the best-in-class printing environment in your business.

Managed Print Service (MPS) allows businesses to benefit from a top-level printing environment by paying an affordable monthly subscription fee. Let’s have a look at the top ways Managed Print Service can benefit your business.

Best-in-Class Security

Did you know that 60% of businesses have faced a printer-related data breach in the past one year? This is huge and, with Managed Print Services (MPS), you can ensure top-level security in your business’ printing environment.

The rise of wireless printing has led to the rise of new security threats. As such, before setting up printers, a Managed Print Service (MPS) provider assesses the printing requirements and environment of an organization. This is done to not only understand your printing needs but also to identify print risks, IP security risks, and other threats.

Using this collected data, an MPS provider creates a custom printing solution that helps a company to establish a completely secure printing environment. The print security plan has everything from recommended sign-in procedures to document management facilities and more!

Save Time and Improve Efficiency

Managed Print Service (MPS) helps a lot of company’s resources – time and money. Here’s how!

Most common things that lead to inefficiency are – unavailability of supplies, breakdown, and technical issues. All of these can be easily avoided by timely servicing and maintenance of the printers in your business.

With Managed Print Services (MPS), you won’t have to worry about any of these things. Your service provider will take care of your monthly printer supply needs and maintenance as well as servicing schedules in your business.

Besides this, your MPS provider takes care of hardware or software upgrades of your printers. This ensures that you have a smoothly functioning print environment in your business which improves efficiency and saves time!

Reduce Capital Expenditures

The most important aspect of every business is how balanced its finances are. And opting for Managed Print Services (MPS) is adding Operation Expenses (OpEx) and balancing the Capital Expenditures (CapEx) of your business.

The average office worker prints 10,000 pages per year which amounts to an average cost of $725, while Managed Print Service (MPS) can reduce the operating costs by a whopping 20 to 30%.

MPS is a pay-as-you-go model and it brings savings opportunities for your business. And such, MPS can serve as a key tool in improving the cash flow of your business.

Predictable Budgeting

One this every businessman hates is unpredictability associated with every investment. Using Managed Print Service (MPS) changes that at least for the printing investment in your business.

Without MPS, the printing costs of your business are undefined. This means no one knows the extent of how much is being spent on print requirements and this could be harmful to your business. 

With Managed Print Services (MPS), you only have to pay a predefined monthly fee which covers everything about your print requirements.

This will not only help you in keeping track of the printing expenses of your business but also will ensure enhanced efficiency and reduced downtime.

Managed Print Services (MPS): Final Words

Managed Print Service (MPS) can be an important strategic move of your business. At ACT, we are dedicated to helping our clients benefit from the best-in-class technology associated with your operations.

For the past 32+ years, ACT Antigua has been helping businesses in Antigua & Barbuda and other Eastern Caribbean islands with their IT requirements. Contact us to know more about our Managed Print Services (MPS)!